With revisions and additions as adopted by the Membership on March 13, 2008

ARTICLE 1 - DUTIES OF OFFICERS

Section 1. The President shall be the Chief Executive Officer of the Society. (S)He shall act as Chairperson of the Board of Directors, carry out the spirit of the Constitution and the decisions of the Board of Directors, appoint designated officers and committees, and perform other usual duties of that office. (S)he may confer if, in his/her opinion, a member of the Society has demonstrated distinguished service, the Presidential Award of Merit. Presentation of this award must have majority approval of the Board of Directors.

Section 2. The President-Elect shall perform the duties of President if (s)he cannot serve; serve as Chairperson of Program Committee; develop program outlines of the Society meetings; assign responsibilities to Program Committee; issue calls for papers; advise Board of Directors of program status one month before the meeting; and present a copy of the program to the Business Manager for publication.

Section 3. The Secretary shall prepare minutes of Society and Board of Directors meetings, prepare and maintain an up-to-date list of officers including Board of Directors, all standing committees and special committees, and perform other duties when designated by the President.

ARTICLE II - DUTIES OF TREASURER-BUSINESS MANAGER

Section 1. The Treasurer-Business Manager will receive, manage and disperse monies of the Society in accordance with prescribed policies and instructions of the Board of Directors, maintain financial records and records of property, prepare records for annual audit and meeting with designated auditors, maintain supplies of Proceedings and Research Progress Reports, receive and fill orders for above publications and collect payment for same, maintain standing orders and mailing lists for distribution of publications, and arrange for, and consummate publications for the Society. The Business Manager may be financially compensated for services rendered as decided by majority vote of the Board of Directors.

ARTICLE III - DUTIES OF WEED SCIENCE SOCIETY OF AMERICA (WSSA)
REPRESENTATIVE

Section 1. The WSSA Representative shall serve on the Board of Directors of WSSA and shall act as liaison between the Society and WSSA. (S)he will keep WSSA informed of all activities and actions of the Society and will, in turn, keep the Society informed of all activities and actions of WSSA.

ARTICLE IV - DUTIES OF MEMBERS-AT-LARGE

Section 1. The Members-at-Large shall maintain liaison with the President and other officers of the Society and shall bring to the attention of the Board of Directors the various concerns of the members of the Society. The Members-at-Large shall perform other duties delegated by the President and the Board of Directors.

ARTICLE V - DUTIES OF CAST REPRESENTATIVE

Section 1. The CAST Representative shall represent the Society, present ideas and proposals from the Society to CAST, and recommend persons from the Society for participation in CAST activities.

ARTICLE VI - DUTIES OF IMMEDIATE PAST-PRESIDENT

Section 1. The Immediate Past-President shall serve on the Board of Directors, on the Nominating Committee, and on the committee for Nominations of Fellows and Honorary Members. (S)He shall maintain close liaison with the President in an advisory capacity. (S)He shall also serve as the liaison and advisor for members desiring that a resolution be put before the Society at the annual meeting. (S)He will assist in the writing of new resolutions and getting them to the Board of Directors and members of the Society.

ARTICLE VII - DUTIES OF STANDING COMMITTEES

Section 1. The Program Committee shall develop the program for the meetings of the Society. The President-Elect, who is Chairperson, shall delegate duties to members as (s)he deems advisable (see duties of President-Elect).

Section 2. The Finance Committee shall analyze the financial conditions of the Society and recommend, if needed, immediate and long-range plans for sound growth of the Society, recommend budget policies, recommend policies regarding registration fees and prices of publications, audit the financial accounts at least annually, and make a report to the Society.

Section 3. The Publications Committee shall be responsible for all publications of the Society including the Proceedings, Research Progress Reports, newsletter and website.

Section 4. The Local Arrangements Committee shall make arrangements for the conduct of an efficient Society meeting. They shall work in concert with the Program Chairperson in designating meeting rooms for each section, and arranging for a Board of Director’s meeting room, and provide space and tables for registration. The Committee shall be responsible for providing or arranging for typewriters and personnel for registration and appropriate audio-visual and other equipment as designated by the Program Chairperson.

Section 5. The Nominating Committee shall nominate candidates for the officers of President-Elect, Secretary, Chairperson-Elect of the Research Section, and Chairperson-Elect of the Education and Regulatory Section when necessary. Such candidates shall be contacted and cleared as set forth in ARTICLE VI of the Constitution. The intent is to alternate candidates for President-Elect from the private and public sectors.

Section 6. The Public Relations Committee shall take every feasible opportunity to inform the scientific community and the general public of the activities and benefits of the Society and of weed science in general. Any statement, which may be construed as reflecting policy of the Society, should be approved by the President before release.

Section 7. The Committee for Nominations of Fellows and Honorary Members shall prepare nominations for these awards under the provisions of ARTICLE III, Section 3 of the Constitution, and ARTICLE XI, Sections 1 and 2 of the By-Laws. They shall prepare biographical data for publications in the Proceedings and shall work with the Public Relations Committee in preparation of news releases concerning the award recipients.

Section 8. The Site Selection Committee shall make all arrangements in all matters pertaining to the reservation of facilities for future meetings. They shall select the city and hotel and, after receiving approval from the Board of Directors, they shall finalize business agreements between the Society and hotel management and transfer the records of these agreements to the Local Arrangements Committee for the site at the earliest possible date.

Section 9. The Awards Committee shall solicit nominations and review applications for any awards that have been approved by the Society. The Committee shall make recommendations of qualified candidates to the Board of Directors for action.

Section 10. The Poster Committee shall oversee all aspects of the Poster session for the annual meeting. The Chairperson will work closely with the Program Chairperson and the Local Arrangements Committee Chairperson in doing this.

Section 11. The Student Paper Judging Committee shall oversee all aspects of the Student Paper Contest at the annual meeting. It shall arrange for judges, determine guidelines for judging, and do the final scoring to determine contest winners. The Chairperson shall work closely with the Program Chairperson in scheduling the papers.

Section 12. When any Society member or individual within the weed science profession has passed away during the year, the Necrology Committee shall obtain a biography or obituary of the deceased individual(s) and make a report at the business meeting each year. A written report should be included in the Proceedings.

Section 13. The Sustaining Membership Committee shall solicit for the Society the membership of public and private organizations interested in weeds or their control and management, help maintain liaison between these organizations and the Society, and provide an annual updated listing of Sustaining Members to the Program Committee Chairperson for publication in the Annual Meeting Program and to the Proceedings Editor for publications in the Proceedings. Paid Sustaining Members will receive one copy each of the Progress Report and annual meeting Proceedings, and free booth space for an educational exhibit.

Section 14. The Legislative Committee shall be responsible for keeping the Board of Directors informed on legislative issues of interest to Society members and the activities of WSSA’s Director of Science Policy in Washington, DC, and with organizing Society membership on legislative issues

Section 15. The Herbicide Resistant Plants Committee shall be responsible for keeping the Board of Directors informed about issues concerning herbicide resistant plants and organizing educational materials and workshops to address critical aspects of herbicide resistance.

ARTICLE VIII - DUTIES OF THE SECTION CHAIRPERSONS

Section 1. The Chairperson of the Research Section shall organize sectional and project meetings of those engaged in research in the Society to exchange information and ideas and for improvement of research in weed science. (S)He shall solicit and assemble papers in conjunction with the Editor for the Research Progress Report from research workers for publication by the Society each year. The Chairperson may delegate to the Chairperson-Elect part of his/her duties.

Section 2. The Chairperson of the Education and Regulatory Section shall organize sectional meetings of those engaged in this phase of weed science in the Society for exchange of information and improvement of the work. (S)he shall solicit program reports of education and regulatory work in weed science for publication in the Society Proceedings. The Chairperson may delegate part of these duties to the Chairperson-Elect.

Section 3. The Chairpersons-Elect of the Research and Education & Regulatory Sections are members of the Board of Directors but may not vote.

ARTICLE IX – REPRESENTATIVE FOR CONSTITUTION AND OPERATING PROCEDURES

Section 1. The Constitution and Operating Procedures Person shall review the Constitution, By-laws and Operating Guide of the Society, and make recommendations for improvement to the Board of Directors. (S)He shall receive copies of correspondence of the officers and committee chairs that relate to the Constitution, By-Laws, and Operating Procedures.

ARTICLE X – STUDENT LIAISONS

Section 1. The Student Liaisons, Chairperson and Chair-elect, shall represent the students of WSWS by volunteering and election at the annual meeting of the Society. The Chair-elect shall ascend to Chairperson during the second year term of being a student liaison. The Student Liaisons shall attend the Board of Directors meetings.

Section 2. The Student Liaisons shall represent the interests of the student members of the Society and shall bring to the Board of Directors the concerns of the student members of the Society. The Student Liaisons shall coordinate various student activities and encourage students’ participation during the annual meeting of the Society. The Student Liaisons shall represent the WSWS and its student members by attending WSSA annual meetings and participating in WSSA graduate student organization activities.

Section 3. The Student Liaisons are members of the Board of Directors but may not vote.


ARTICLE XI – WEBSITE EDITOR

Section 1. The Website Editor shall maintain the Society website to facilitate and enhance communications for its members. The Website Editor manages the functions of the website to enable interactive online member services.

Section 2. The Website Editor is a member of Board of Directors but may not vote.


ARTICLE XII - PUBLICATIONS

Section 1. The Proceedings of the Annual Meeting and the Research Progress Report shall be published annually. Proceedings will consist of reports and papers given at the meeting, reports of the Standing Committees and special committees, minutes of the business meeting, minutes from all Board of Directors’ meetings, and reports from the Research and the Education and Regulatory Sections. Research Progress Reports shall be available at the annual meeting. Other publications may be authorized from time to time by the Board of Directors. Two editors, selected by the Board of Directors, will compile an index and supervise the printing of the Research Progress Report and the Proceedings. Minutes of Board of Directors’ meetings will be available on the Society website.

ARTICLE XIII - FELLOWS AND HONORARY MEMBERS

Section 1. Fellows of the Society are members who have given meritorious service in weed science, and who are elected by two-thirds majority of the Board of Directors. Not more than two Fellows shall be selected each year. A cumulative list of Fellows shall be published each year in the Program and in the Proceedings.

Section 2. Honorary Members shall be selected as set forth in ARTICLE III, Section 3 of the Constitution. A cumulative list of Honorary Members shall be published each year in the Program and in the Proceedings.

Section 3. All Fellows, upon retirement and Honorary Members shall receive publications of the Society and complimentary registration and luncheon privileges at all Society meetings that they attend. Persons selected as Honorary Members prior to 1974 shall be listed annually in the Program and in the Proceedings under the heading, Fellows (formerly Honorary Members).

ARTICLE XIV- RULES OF ORDER

Section 1. Business at all regular meetings of the Society shall be conducted according to Robert's Rules of Order.

ARTICLE XV- QUORUM

Section 1. All members of the Society in good standing who are present at any regular meeting shall constitute a quorum.

ARTICLE XVI - AUTHORIZATION

Section 1. The adoption of this Constitution and By-Laws shall render null and void all previous rules and regulations of this Society.